On Friday, September 8, 2016 an employee recognition luncheon is planned for all the employees of the Department of State Division of Corporations. Staff members who normally work from 4:00 p.m. to midnight will instead work from noon until 8pm. This schedule change will mean that all 30-minute and Priority 1 (one-hour service) must be received by 6:00 p.m., and Priority 2 (two-hour service) must be received by 5:00 p.m. No other cut-off times will be impacted by the event. If you have any questions concerning this information, please give us a call at 888.372.7273.

California law requires that any company doing business for profit within the state under a fictitious name register that name with the county clerk of the county of the registrant’s principal place of business. If you’ve already filed your fictitious business name (FBN), great! If not, we can help. Either way, it’s very important that you not let your FBN filing expire. FBN filings lapse and failure to renew prior to the expiration date could result in the loss of your business name−costing you time, money, and your company’s reputation and brand identity.

Parasec’s latest compliance tool, Fictitious Name File Watch™,  helps protect your business name! Enroll today and protect your business. Email FBN@parasec.com to ensure your business name is safe. Click here to learn more and to download a PDF version of our infographic!

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Last week we blogged about Brazil joining the Hague Apostille Convention. Well, this month will also see both Morocco and Chile entering into forceon August 14th and August 30th, respectively. Both countries are bound by the “Hague Convention of 5 October 1961 Abolishing the Requirement of Legalisation for Foreign Public Documents (the ‘Apostille Convention’)”meaning they will no longer legalize any documents (e.g. school, public or private) issued in the United States.

The two countries started the process of becoming members of the convention in late 2015. The Hague Conference currently has 81 members and 68 connected states.

For more information on these changes or for help with apostilles, authentications, legalizations and certifications, contact the Parasec apostille team at apostilles@parasec.com or call 888.672.7273.

Effective August 14, the Consulate General of Brazil will no longer legalize any documents (e.g. school, public or private) issued in the United States. This change is the result of Brazil joining the Hague Apostille Convention. As such, American documents will simply need to be accompanied by an “apostille” issued by the Secretary of State of the state where the document was issued. Additionally, Brazilian documents will no longer be required to be legalized at the Ministry of Foreign Affairs (Ministério das Relações Exteriores) in order to be valid in the United States. Documents issued by non-Hague countries will still need legalization by the consulate in the country where they were issued.

Please note: Foreign documents legalized before August 14, 2016 by embassies and consular offices in Hague Party Countries will only be accepted in Brazil until February 14, 2017.

For more information on these changes, contact the Parasec apostille team at apostilles@parasec.com or call 888.672.7273.

A couple of weeks ago we blogged about the Nevada Commerce Tax Return, which is due on August 15, 2016, and can be filed electronically or on a hard copy. For those needing a little more time to file, the Nevada Department of Taxation has confirmed that businesses can apply for a 30-day extension. To do so, simply compose a “free-style” letter indicating that you are requesting an extension. Be sure to include your business’s legal name, Taxpayer ID number, and the taxable year for which the extension is requested.

Requests can be faxed to 775.684.2020 or mailed to:

Nevada Department of Taxation
1550 E College Parkway, Suite 115
Carson City, NV 89706

Two Louisiana bills, both effective August 1, 2016, have been enacted in order to amend the Business Corporation Act. Louisiana House Bill 284 requires restated articles of incorporation to include the original articles of incorporation, in addition to removing the 30-day grace period for filing corrected annual reports. Louisiana House Bill 714 amends the act to include changes made to the Model Business Corporation Act, as well as passing a transition rule for the reinstatement of corporations whose charter was revoked before January 1, 2015.

To read House Bill 284 in its entirety, go here.

For the complete copy of House Bill 714, go here.

While reviewing the bills, please note that deletions as shown by strike through and insertions as shown by underline.

One of our clients recently reached out to us regarding the legitimacy of a document they received in the mail from an entity called Florida Compliance Board (see image below). The letter implies that failure to complete the document and submit a payment of $526.50 by September 9, 2016 could result in the LLC being administratively dissolved by the state. While the state fees listed are accurate, the company is charging its own filing fee of $149 in order to complete the filing.

While the document looks official, it is being sent by a company that is in no way related to the Florida Secretary of State or any government agency for that matter. In fact, the document does admit as much at the very end, which is always something to look for when questioning the legitimacy of something you receive in the mail. Here’s what it says:

Note: Florida Compliance Board is a document filing service and is not affiliated with any government agency, including the Florida Department of State. You may file for Reinstatement [sic] directly with the State on their Sunbiz site.

If you’re ever suspicious of any documentation that you receive, don’t hesitate to call the appropriate state office (if you know who it is) or our offices at 800.533.7272we’re here to help!

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