California :: Changes to Business Entity Filings

As of January 1, 2013, the California Secretary of State (CA SOS) implemented several changes to the legal requirements that pertain to business entity documents filed with its office. The changes, which are the result of Senate Bill 1532, include updates to the entities and registered agent address
requirements, as well as copy requests. Not complying with these new rules will lead to your documents being rejected by the Secretary of State’s office. For more information on the new requirements read on or review the CA SOS memorandum here.

New Address Requirements
One such change mandates that all formation and registration documents filed by domestic corporations and limited liability companies (LLCs) must include the business entity street address and mailing address. Likewise, all foreign corporations and foreign LLC registration documents must
include the street address of the principal business office address in California, provided one exists.

Furthermore, any documents listing an individual person as a registered agent must include said
agent’s California street address (i.e. the address where process may be served). Post office box addresses for an agent for service of process will not be accepted, and any documents including such an address will be rejected.

Copy Requests
Another change implemented on January 1, 2013, impacts the fees and policies associated with copy requests. Under the new rules, the CA SOS no longer endorses or certifies customer-provided copies. That said, customers who submit documents with a filing fee of $25 or more will receive one uncertified copy of the documents for free and, at the time of filing, the free copy may be certified for a $5 certification fee.

Additional copies (both certified and uncertified) are still available; however, additional fees will be charged. The additional fees are as follows: $1 for the first page, $.50 for each additional page and a $5 certification fee for each certified copy.

It’s important to note that any documents with a filing fee that is less than $25 will not receive a free uncertified copy. Documents such as statements of information, dissolutions, cancellations and withdrawals must include the additional copy fees described above or no proof of filing will be received.

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